For You
1. You or your representatives may need to supply us with data about yourselves in connection with our provision of legal services. These data may include copies, and other details, of identity documents, proof of address, other contact details, and proof of authority to instruct us.
2. If you do not supply the required data to us, we may not be able to provide you with the legal services as requested.
3. We may collect data from you in the ordinary course of the client-solicitor relationship on an ongoing basis.
4. We may use the personal data for the following purposes: –
4.1. provision of legal services to you in accordance with your instructions;
4.2. designing legal services or related products for your use;
4.3. collection of outstanding fees from you;
4.4. meeting the requirements to conduct client identification and verification and to make disclosure under the requirements of any law, guideline, code of practice or practice direction binding on, or applicable to us;
4.5. purposes specifically provided for in any particular service offered by us;
5. We will generally keep all personal data collected confidential but we may provide such information to:
5.1. a government agency such as the Hong Kong Police, the Hong Kong Customs and Excise Service, the Hong Kong Immigration Service and the Independent Commission against Corruption, if we suspect that any person is engaged in drug trafficking, terrorism or any other serious crime or handling the proceeds of crime or that any property constitutes terrorist property;
5.2. other legal practitioners, accountants, and other professionals representing you or other persons involved in matters or dealings in respect of which you have requested our legal services;
5.3. any actual or proposed assignee of us or transferee of our rights in respect of you or any firm of solicitors or other law firm which takes over, or is negotiating the takeover of, the business of us or into which we are merged;
5.4. if you are ever in default of payment of legal fees to us or otherwise, debt collection agencies;
5.5. Third party service providers which provide administrative, technology, marketing or other services to us in relation to its business operations.
6. Under and in accordance with the terms of the Personal Data (Privacy) Ordinance (“PDPO”) and guidelines issued pursuant thereto, you may:
6.1. check whether we hold data about you and may request access to such data;
6.2. request us to correct any data relating to you which are inaccurate;
6.3. request us to specify its policies and practices in relation to data and to be informed of the kind of personal data held by us;
6.4. request us to cease using your personal data for its marketing purposes.
7. In accordance with the terms of the PDPO, we have the right to charge a reasonable fee for the processing of any data access request.
8. Requests for access to data or correction of data and for information regarding policies and practices and kinds of data held are to be addressed in writing to:
Li, Kwok & Law,
Solicitors & Notaries,
Room 403, 4/F,
Wing On House,
71 Des Voeux Road Central,
Central,
Hong Kong
Email: lawyers@likwoklaw.com
For our people and prospective employees
1. For people intending on applying for jobs with us you should aware that it is necessary for staff members (『data subjects』) to supply us with data about themselves and sometimes also their family members from time to time in connection with their employment.
2. If you fail to supply such data to us, we may not be able to operate properly and your employment prospects with us may be affected.
3. We will use the data of data subjects for the following purposes;
3.1. identification and determination of data subject’s employment with us;
3.2. assessing work performance, attendance and disciplinary record;
3.3. reviewing salaries, bonuses and other benefits;
3.4. providing employee references;
3.5. disclosure to immigration authorities in relation to employment visa, where required;
3.6. disclosure to tax authorities in the ordinary course of business; and
3.7. all other matters relating to employment of a data subject.
4. We will generally keep all personal data collected confidential but we may provide such information for the above purposes to:
4.1. any person when we are compelled to make disclosure under the requirements of any law binding on us;
4.2. any person with the express or implied consent of the data subject;
4.3. any person where the interests of us require disclosure;
4.4. any person where the public interest requires disclosure;
4.5. any agent, contractor, or third party service provider who provides administrative, telecommunications, computer or other services to us in connection with the operation of its practice;
4.6. any other person under a duty of confidentiality to us including member of us and other associated law firms and related business which has undertaken to keep such information confidential;
4.7. persons seeking employee reference;
4.8 the supervisors of the data subject during the course of his/her employment; and
4.9. pensions or insurance companies with whom we have arranged benefits entitlement/coverage for staff.
5. Under and in accordance with PDPO, the data subject:
5.1. has the right to check whether we hold data about him/her and the right of access to such data;
5.2. has the right to require us to correct any data relating to him/her which is inaccurate;
5.3. has the right to ascertain our policies and practices in relation to data and to be informed of the kind of personal data held by us.
6. In accordance with the Ordinance, we have the right to charge a fee for the processing of any data access request.
7. Requests for access to data or correction of data for information regarding policies and practices and kind of data held are to be addressed to:-
Li, Kwok & Law,
Solicitors & Notaries,
Room 403, 4/F,
Wing On House,
71 Des Voeux Road Central,
Central,
Hong Kong
Email: lawyers@likwoklaw.com
8. If a data subject is at any time requested to supply information about members of his/her family, he/she is requested to pass a copy of this notice to the relevant family member so that he/she is aware of his/her rights under the Ordinance.